About the job

Job summary

This position is based nationally.

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Title:                  Commercial Standards Officer

Job Grade:               Executive Officer (Band D)

Reporting to:           Commercial Policy Development Manager

Job Location:          National (click here to find your nearest location)

Contract Type:        Permanent

Business Area:       MOJ – Commercial & Contract Management Department

 Type of role:           Administration, Commercial, Policy and Governance

 Working pattern:   Flexible working, Full-time

 Number of Posts:  1

ABOUT THE DEPARTMENT

The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.

The Ministry of Justice (MoJ) has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.

The MoJ spends £6.7bn a year and manages over 1000 active contracts, all of which are sourced and managed by CCMD. We are running some of the most groundbreaking programmes such as Prison Reform and His Majesty’s Courts and Tribunal Service Reform. The scope of our contracts ranges from building, maintenance and the operation of Prisons, Courts and Young Offender establishments through to food for prison dogs. The directorate also buys and manages contracts for feeding up to 80,000 prisoners, the secure escorting of prisoners from numerous establishments based around the country and translation services.

CCMD is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.

SCOPE

Portfolio – Commercial Operating Centre – Commercial Standards Team

The Commercial Standards Team consists of two sub teams - the Policy and Governance team and the Responsible Procurement team who both lead on policy awareness and best practice updates in their respective specialisms. They are responsible for promoting the Government Functional Standard GovS 008: Commercial and Commercial Continuous Improvement Assessment Framework, compliance with government procurement policy, MoJ corporate policies, commercial & corporate governance and spend controls.

Contribution to a strong team ethos as well as commitment to continuous improvement, collaboration and knowledge sharing is essential.

This role is an integral part of the Commercial Standards Team, sitting within the Commercial Operating Centre.

Key Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

• Providing Commercial Standards team members assistance with their projects and administrative and organisational support.
• Supporting the team to develop clear work plans and set priorities.
• Administering the mailbox for the Commercial Standards Team.
• Supporting with the maintenance of the team’s written policy and governance guidance in the Sourcing and Contract Management Handbook and CCMD’s SharePoint site and associated templates.
• Engaging with commercial staff and business stakeholders on matters of policy and governance and directing their queries to appropriate specialists.

Person Specification

Essential Criteria:

• Communicating with senior leaders in written and spoken English.
• Working effectively both independently and as part of a team.
• Using interpersonal and communication skills to build and maintain relationships with stakeholders.
• Approaching tasks proactively and enthusiastically.
• Working on several strands of work at the same time.
• Working with Microsoft Office 365.

Desirable Criteria:

• Working in a commercial environment in the public sector.
• Administering a mailbox.
• Proofreading written work.
• Administering a corporate governance process.

Application stage (Sifting):

An initial sift will be performed against the following elements:

Experience:

• CV

Behaviours:

• Delivering at Pace
• Working Together
• Seeing the Bigger Picture

Please note that in the event of a large number of applications being received we may run the initial sift against CV and Lead behaviour of Delivering at Pace. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

If shortlisted, you’ll be invited to an interview and will be assessed on the selected success profile elements at the interview stage. Please carry a valid proof of Id that has your photo on it (passport, BRP, driving licence etc) at the interview.

Interview stage:

There is one interview stage for this vacancy and as part of the interview process you will be required to provide evidence on the following:

• Behaviours:
  • Communicating and Influencing
  • Delivering at Pace
  • Seeing the Bigger Picture
  • Working Together

Please use STAR approach to structure your examples.

• Situation – Describe the situation you found yourself in and what happened.
• Task – The Hiring Manager will want to understand what you tried to achieve from the situation that you found yourself in.
• Action – What actions did you take and how did you do it. Make sure to use “I”, not “we” to explain how your actions lead to a result.
• Result – Use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.

Further information on the Success profile elements can be found on Success Profiles - GOV.UK (www.gov.uk)

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.