About the job

Job summary

Sitting at the heart of the Commercial Controls and Assurance team and working to the Deputy Directors, you will lead a number of areas of the team's operational function to make sure that budgets, staffing, in-year reward, governance and other corporate processes are well managed. Working closely with the Senior Leadership Team on cross-cutting corporate and leadership tasks you will have an appreciation of Commercial issues.

Job description

• Support the Commercial Controls and Assurance team to ensure that they have the right tools, data and information to undertake their assurance activity. Seeking the continuous improvement of teams systems and processes and providing project management of assurance activities as required.
• Data analysis and reporting - Analyse and categorise cases and conditions in order to identify trends and create an interactive searchable database. Devise and provide metrics on the cases seen.
• Managing workforce planning, recruitment and monitoring the teams headcount. Ensuring that HR management information is accurate and kept up-to-date and supporting the onboarding and offboarding of members of staff.
• Provide secretariat support to the fortnightly ministerial panel considering high value/high complexity cases.
• Develop relationships with appropriate private offices and departments to enable the smooth running of the team and wider function.
• Managing the budget, overseeing timely and appropriate reporting and coordinating the operational elements of business planning and responses to fiscal events.
• Acting as the Business Continuity lead for the team, developing and maintaining plans.
• Coordination of cross-cutting briefings, parliamentary questions and ministerial visits.

Person specification

The ideal candidate would have the following key skills and experience:

Essential Requirements:

• Strong IT skills and numeracy, especially being comfortable using spreadsheets and data.
• High attention to detail.
• Excellent verbal and written communication skills.
• Ability to deliver at pace,including managing a varied workload, prioritising effectively and the ability to manage multiple tasks concurrently.
• Proactive and able to look ahead to anticipate issues.
• Ability to build and maintain excellent relationships with people at all levels across an organisation. 

Desirable Skills:

• Experience of minute taking.
• Experience in providing a coordinating function in the team to support with correspondence, briefings and arranging visits. 
• Good knowledge of Google products (Gmail/Docs, Sheets, Slides).

Additional information:

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

Benefits

Alongside your salary of £40,850, Cabinet Office contributes £11,029 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability and Experience.

As part of the application process you will be asked to complete a CV and personal statement.

1. Within your CV you will need to set out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps in employment within the last two years.

2. Within your personal statement you will be required to include your personal skills, qualities and experience and  provide evidence of your suitability for the role, with particular reference to the essential criteria.

Should a large number of applications be received, an initial sift may be undertaken using your CV and personal statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to interview.

The Behaviours tested during the interview stage will be:

Communicating and Influencing
Working Together
Delivering at Pace
Making Effective Decisions

Further details around what this will entail are listed on the application form.

Expected timeline (subject to change)

Expected sift date – w/c 13/05/22
Expected interview date/s – w/c 20/05/24
Interview location - Online/Virtual or London face to face.

A reserve list will be held for a period of 12 months, from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service at: cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the ‘assistance required’ section in the ‘personal information’ page of your application form to provide information we should be aware of that will enable us to support you further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk 

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

New entrants are expected to join on the minimum of the pay band.

Further information

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Please note that this role requires SC clearance, which would normally need 3 years’ UK residency in the past 3 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.

Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.