About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.

SUCCESS PROFILE: CSHR Casework Project & Technical Administrative Officer

CORE SUCCESS PROFILE

STRENGTHS:

Focused - You strive for quality outcomes and excellence in everything you do.

Precise - You are detail-focused, you ensure everything is accurate and error free.

Resilient - You have inner composure, recover quickly from setbacks and learn from them.

Analytical - You seek and analyse information to inform decisions based on the best available evidence.

Team Overview

Civil Service HR Casework Service (supplied by MoJ) is the preferred supplier of HR Casework for small and medium sized Government Departments. To date, CSHR Casework (supplied by MoJ) is responsible for delivering a casework service to 40+ Government Departments, covering over 38% of the Civil Service’s headcount. The Service is delivered both remotely and face to face. Clients initially access the Service via Email or telephoning a Managers Advice Line (MAL).

JOB DESCRIPTION

The CSHR Casework Project and Technical (PAT) Team provides a project and support service to all of our stakeholders, our internal team, suppliers and clients.

The role is fast paced and involves problem solving whilst managing several areas of work and ensuring that we meet our Service Level Agreements (SLA).

The Apprenticeship:

This apprenticeship scheme provides a fantastic opportunity for individuals passionate about developing digital and business skills whilst gaining a BTEC Diploma Qualification. You will work towards completing a BTEC Diploma in Digital Application Support during an eighteen-month fixed term contract. This is a structured apprenticeship programme, with the possibility of a permanent role as Projects and Technical Administrative Officer as part of the HR Casework Team within the Ministry of Justice. The learning and development support offering will be tailored to individuals, who will be supported by a mentor, experienced colleagues and the external training provider.

Applications will not be considered for those who have already achieved a qualification at an equivalent or higher level in same subject area, including degree level.

Job Purpose

• Using a comprehensive range of business systems (including the Case Management Application system, Cloud Desktop IT solution and 8x8 Manager Advice Line (MAL) system) to enable the MoJ HR Casework Team to deliver on Business Objectives – training will be provided.
• Supporting with the creation and maintenance of the HR Casework sites on MS SharePoint Online will be a key element of the role.
• Actioning of queries within functional mailboxes - acknowledging emails with appropriate responses within agreed Service Level Agreements (SLAs) and processing emails in accordance with work instructions, with a focus on customer service.
• Processing First Line Support for IT activities for our business systems and requests, ensuring requests are dealt with efficiently and any issues are escalated appropriately.
• Facilitating the issue and return of IT equipment and maintaining asset registers.
• Monitoring the MAL - identifying and raising any concerns in a timely and appropriate manner.
• Impact assessing any concerns identified and raising appropriately, putting forward potential solutions and taking part in problem solves.
• Supporting the PAT Team in the delivery of internal projects.
• Taking part in working groups and the development of new processes and/or business change as appropriate.
• Supporting meetings where required, booking appropriate rooms, greeting visitors and preparing the boardroom, (where approppriate).
• Remaining compliant with the GDPR/Data Protection Act by processing data accordingly and deal with information appropriately. Take steps to prevent data losses.

Skills & Qualification

Essential:                  

• A good working knowledge of the Microsoft Office Products e.g. Excel and PowerPoint.
• Effective and appropriate communication skills.
• Excellent planning and organisational skills.
• Display a customer focused approach to delivering a service.
• Display experience of being detail conscious and accurate.
• Ability to work independently, taking responsibility for own time management and the quality of own work.

Desirable:

• Intermediate knowledge of the Microsoft Office Products e.g. Excel and PowerPoint and MS Teams.
• Knowledge of or willingness to learn MS SharePoint.
• Ability to formulate considered suggestions to improve processes.
• Ability to perform well with minimal direction or supervision and with a proactive work style.
• Experience of working in an environment which constantly requires quality and timely delivery.
• Building effective relationships with a range of stakeholders by various forms of communication.
• Experience of resolving problems collaboratively, creatively and compliantly.

Please note that success profiles will be used when interviewing candidates to assess Strengths & Experience.
If you are shortlisted following the interview stage please note that you will have to complete a ‘Wales Essential Skills Toolkit’ assessment to give an indication of your current communication and number skills and suitability for the apprenticeship programme.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2- To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3- To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - opportunity.id.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £22,940, Ministry of Justice contributes £6,102 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.