About the job

Job summary

This position is based at NPS 13 WARWICK ROAD WALLSEND, NE28 6SE, NPS 156 BOROUGH ROAD MIDDLESBROUGH, TS1 2EJ, NPS 70/78 ST JAMES BOULEVARD NEWCASTLE UPON TYNE, NE1 4BN, NPS 9 CORPORATION ROAD DARLINGTON, DL3 6TH, NPS GROUND FLOOR ADVANCE HOUSE THORNABY STOCKTON-ON-TEES, TS17 6QX, NPS PENNYWELL PROBATION OFFICE SUNDERLAND, SR4 8DS, NPS SOUTH VIEW ASHINGTON, NE63 0RY, NPS WARWICK STREET GATESHEAD, NE8 1PZ

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

This post is an administrative role working for the Probation Service across the North East region with two NHS partners who are jointly commissioned to deliver on the Offender Personality Disorder (OPD) strategy. The post holder will report to the Senior Administrator within the partnership.  Travel between office locations in the NE will be required.

New entrants to the Civil Service will be expected to join at the entry point salary for the advertised band 

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

This post is currently advertised without VISOR Vetting to enable appointment to take place as soon as possible, however, VISOR vetting will be required to be completed in due course.

Case Administrator, Offender Personality Disorder

NE Probation Region Job Role

Overview

This post is an administrative role working across the North East region with two NHS partners, who are jointly commissioned to deliver on the Offender Personality Disorder (OPD) strategy. The post holder will report to the Senior Administrator within the partnership.

The purpose of this role is to help ensure the efficient and effective running of OPD work streams, providing a full set of business support services by the collection and recording of activity and data. The job holder will undertake a variety of specific activities and duties as identified by their line manager, for which they will be held personally accountable, commensurate with their grade.

Duties include:

• Maintenance of documents, reports, databases, rota’s and registers using computer-based systems;

• Use of data to report on

• Contributing to the continuous improvement of administrative systems, processes and workflows to ensure the partnership operates at its optimum level.

Responsibilities, activities and duties Management support

• Development and implementation of the business administrative systems, databases, recording processes and recording systems to support operational delivery

• Preparation and collation of a range of documentation for a variety of purposes to support effective business activity and operational application of interventions

• Maintaining registers, inputting data, monitoring and updating as necessary

• Ensuring timescales are adhered to for reporting and communication purposes

• Liaison and the development of effective working relationships with external organisations, agencies and colleagues

Performance Management

• Respond to internal and external requests for performance monitoring information, training or support at a PDU level as directed by the performance lead

• Liaise with team members to receive, collate and analyse information

• Allocation of data entry tasks and quality assurance of support staff to ensure cost effective and efficient use of resources.

Use communication effectively

• Develop productive working relationships with stakeholders

• Contribute to team and organisation's understanding of it's stakeholders and customers

• Taking and distributing accurate minutes from meetings in a timely fashion

• Providing information, feedback and advice to colleagues

• Influencing and persuading

• Participate in Cluster meetings to present and explain data to NPS colleagues, using appropriate skills, styles and approaches

• Support the communication function using flow charting techniques and recommending opportunities for improvement

Enhance your own performance

• Identifying development needs

• Manage own resources

• Proactively commit to professional development

Using information to make critical decisions

• Liaise with staff to receive collate and analyse information, developing systems and compiling repost as necessary

• Develop and utilise data to identify trends and take appropriate action to maintain and enhance performance

• Plan, implement and manage systems for the exchange to sensitive information, data and intelligence

• Assist in the production and presentation of accessible reports to inform continual improvement

Diversity and Equality

• Contribute to a culture and systems that promote equality and value diversity

• Implement the diversity policies of the service

Person specification

Please refer to job description.

Benefits

Alongside your salary of £22,096, HM Prison & Probation Service contributes £5,855 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.