1. DCDC lead for all Safety, Health, Environment and Fire (SHEF) and matters including management of ‘Dogs in Office’ procedures. To keep up to date with legislation and procedures as set out in JSP 375 ensuring that DCDC conforms with MoD Health and Safety policy. Provide accurate and timely advice to all DCDC staff. Member of DefAc SHEF Representative Committee. DCDC building custodian and assist with providing quarterly SHEF management returns to the JFD SHEF team.  Act as Deputy Unit Security Officer.

2. DCDC Conference Supervisor for all conference applications and enquires from DCDC staff and outside agencies and ensuring that the planning, organisation and liaison of all conferences is successfully carried out by the Bus Spt team. Ensure the efficient use of facilities available and the quality of DCDC support in preparation and throughout the event by managing the Conference Multiuser calendar and setting up conference rooms for events, liaising with DefAc Events Team when required

3. Monitor Taxi usage and scrutinise invoices and book travel via Global Business Travel following authorised travel applications received in the Travel Multiuser inbox.

4. Working with the Coord and Information Management teams, develop operating processes to create and maintain a portfolio of aligned business rules, ensuring that work flows more efficiently though the organisation/system. Ownership of the Staff User Guide. Represent the team in the Information Management group as IM Rep and in the Ways of Working group and weekly Coord meetings. Provide regular feedback to SO2 Coord and the team for these group and any BSU issues.

5. Holder of an electronic procurement card (ePC) for Group Travel and Subsistence to action requests including for Group Travel, Subsistence and Accommodation, Travel Documentation (Passports/Visas) and Parking Charges and Tolls, good and service, ensuring that the appropriate approval chain has been maintained for audit purposes in line with JSP 332 and 895. Monthly reconciliation of ePC activity to JFD Corporate Governance. Account holder for the on-line MoD procurement system, Contracting, Purchasing and Finance (CP&F) to oversee and action requests for DCDC requirements. Commodity Manager for Reprographics, Non Catalogue Requests, Parcel requests, Passport photos and Mess accommodation.

6. Provide support to SO2 Coord including but not limited to: key custodian and Authorising Demand Officer (ADO) for Serco FMEasy requests via Academy Net 2

7. Line management of two Bus Spt AO staff.

This recruitment process will consist of two parts:

1. A written application containing your experience (a CV and a Statement of Suitability (Personal Statement)(250) and 4 Behaviours drawn from the Civil Service Success Profiles.

2. If your written application is successful, you will be invited to a face-to-face and or virtual via MS Teams interview where you will be tested against 4 Behaviours (the 4 from your application).

3. If a large number of applications are received, they will be assessed initially against the Leadership behaviour and your CV and Statement of Suitability (Personal Statement). You will then be assessed against the other criteria if you have met the minimum scores.

4. Behaviours are assessed individually with a 250-word statement. The application form will indicate which behaviour is being assessed. We are looking for evidence using the Situation, Task, Action, Result (STAR) methodology.

5. It is highly recommended you focus by providing one example for each behaviour. We would also advise you to use examples that best meet the criteria, even if they are a few years old, using the STAR methodology.

Situation: Briefly describe the background of the situation in which you found yourself.
Task: What you were required to do/chose to do.
Action: What actions you undertook to achieve the tasks. Make sure to use “I”, not “we” to explain how your actions led to results.
Result: Use facts and evidence to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.

6. Please make sure you have consulted the HM Government ‘Success Profiles - Civil Service Behaviours’ document (available on Gov.uk) to ensure you have understood the relevant Behaviours at Level xx for the appropriate grade.

7. Your experience will be assessed individually through your CV and a 250 word Statement of Suitability (Personal Statement).

PLEASE NOTE:

Sift & Interview: 

Sift to take place within 2 weeks of Advert closing. 

Interviews likely to take place within 2 weeks of Sift.

This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this).  If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.