About the job

Job summary

We recognise the challenges that people with protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.

Have you got exceptional written and oral communication skills?

Can you build solid working relationships with internal and external stakeholders?

Would you like the opportunity to work in an exciting, innovative work environment where no two days are the same?

If so, we’d love to hear from you!

Job description

This is an exciting time to join the Directors Office for the Roads and Projects Infrastructure Delivery (RaPID) Directorate and the Road Strategy (RS) Directorate. Overall, these Directorates form a large part of the Roads and Local Group (RLG) responsible for England’s motorways and major roads which are known as the Strategic Road Network. We bring together a mix of in-depth expertise including economists and statisticians alongside delivery and policy managers.  We deal with a wide range of issues, ranging from detailed and technical to high level and strategic.

We are looking to recruit to our new formed Directors Office to manage the provision of administrative and corporate support services across both RaPID and Road Strategy Directorates.  This is a unique challenge, and the successful applicant will need to ensure that both directorates are supported to ensure they meet all corporate obligations and adhere to departmental timeframes and deadlines.

The successful applicant will have Line manager responsibility for 2 EO PA’s who will provide daily support to our Deputy/Directors. There may on occasions be a need to provide further bespoke assistance to the Directors and Senior Management Team (SMT) as and when required.

Responsibilities include but are not limited to:

• Manage and support your PA’s in all functions including diary management, meeting booking, in-box management and other duties as required to assist Directors and Deputy Directors.
• Manage the Directors Office joint inbox, ensuring work is commissioned, SLAs are adhered too, and a quality service is delivered.
• You will support the team with procurement across the directorates, which will involve setting up and paying purchase orders, ensuring compliance with all rules around financial claims and keeping detailed records of payments made.
• As IT support, you will be required to process a varied range of requests from Directorate colleagues which may include setting up folders, email distribution lists, access permissions, new starters/leavers and many more.
• As Security Liaison Officer, you will be required to support the team in the processing of requests for building passes to our main site offices.
• You will manage the Business Continuity Plan on behalf of the Directorate ensuring that it is kept up to date and regularly tested.

For further information, please see the attached Role Profile.

Person specification

About you:

We are looking for someone who has exceptional communication skills and can express themselves in a confident and concise manner with colleagues at all levels. You will represent the department both professionally and clearly, ensuring key messages are delivered to both internal and external stakeholders in a timely fashion. You will have good drafting skills with the ability to produce high quality documents.

You will be someone who naturally enjoys working collaboratively with different business areas and likes the challenge of influencing others to achieve business outcomes. You can build rapport quickly with both internal and external stakeholders which enables you to build solid working relationships.

Excellent organisational skills are required and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines. You will be highly adaptable and flexible, adjusting to the requirements of the role.

Additional Information:

A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance. 

The team travels regularly to other DfT offices to meet in person. While this is not a requirement of the role, your attendance is encouraged.

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance. 

Find out more about what it's like working at the Department for Transport.

https://careers.dft.gov.uk/dftc/ 

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

When considering applying please look at how your experience relates to the role, and within your CV and Personal Statement please provide detailed evidence of your experience of the following: 

• Working within in a fast-paced environment, meeting tight deadlines, delivering objectives.
• Line management experience is essential.
• Experience of working in a business management environment is essential.
• Dealing with a wide range of internal and external stakeholders.

Please fully utilise the 1000-word count when completing your personal statement.

The sift is due to take place from Monday 22nd January 2024.

Interviews are likely to be held from Thursday 8th February 2024.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment will include:

• An Interview

This interview will be conducted online via MS Teams. Further details will be provided to you should you be selected for interview.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website.

Reasonable Adjustments

As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Document Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.

Pre-employment Checking

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.