About the job

Job summary

Job Title – Business Manager

Profession- Business Manager

Directorate – Data & Cyber Security  

Full Time equivalent - 37.5 hours

No of Roles – 1

Contract Type – Permanent

Location – The UK Health Security Agency (UKHSA) offers hybrid working – this means that whilst the role will be based in one of our offices, there will be opportunities for an element of working from home.

This role is available at the following locations  (Birmingham, Leeds, Liverpool, Manchester, London including Colindale) with Hybrid working or Home working available subject to approval.

The balance between home and workplace working will be agreed with the line manager, determined primarily by business needs and in line with departmental policy.

*Working Pattern – Full Time /Part Time / Flexible Working/ Hybrid Working/ Job Share

Grade & Salary – Grade SEO. National banding- £38,724  - £44,393 Inner London –£42,716- £48,068 Outer London - £40,721- £46,231

New entrants to the Civil Service are expected to start on the minimum of the pay band.

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/.

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Closing Date – 22/12/2023. 23:55pm. Unfortunately, late applications will not be considered

Interview Date – W/C 08/01/2024 or 15/01/2024 Please note, these dates are subject to change.

 

Job Overview

The Data, Analytics and Surveillance (DAS) Performance and Business Management Team are looking for an SEO Business Manager, who will be responsible for group risk management, supporting business planning and financial management, as well as maintaining delivery products. This is a key role in DAS that will support ensure that we have the right approach to risk and financial planning to evidence DAS is performing at the highest level.

Business and Financial Management: Supporting the Head of Business Management with business planning, spending review and ongoing financial management. Key to performance throughout the year is monitoring process of Group business plans, including group finances, to ensure delivery against the plan, highlighting any risks to delivery and feeding into the relevant escalation processes.

Risk Management: Supporting the development of the risk management plan and assist in maintaining the cross cutting tactical and strategic risk registers. You will be responsible for ensuring all risks and issues are effectively captured, consolidated and managed to further inform the escalation process.

Performance: You will support the implementation of, and continually refine a performance framework and its associated products to demonstrate efficiency, highlight inefficiency, join up the business and create a culture of performance. This will enable DA&S to measure its performance against programme and strategic objectives, delivering in line with the reporting requirements to the appropriate governance boards.

Job description

Risk Management

 

• Manage the co-ordination and maintaining of up to date strategic and tactical group risk registers to ensure there is effective two-way flow of risk related information up to the Senior Team including a tracking mechanism and escalation process.
• Assist with maintaining the DAS Risk Management Plan for effective risk management.
• Assist in conducting independent risk assurance reviews.
• Contribute to the planning of Boards and Committees for the Directorate, identifying interdependencies across Programmes/functions, especially in relation to risk management
• Ensure that business continuity plans are in place and are regularly updated.
• Deputise for the Head of Business Management/Performance & Risk to ensure business continuity (if applicable)

 

Business planning and Spending Review

• Support the Integrated Business Planning process and production of business plans for the Group in conjunction with the Senior Management Team;
• Monitor progress of Group business plans, including group finances, to ensure delivery against the plan, highlighting any risks to delivery and feeding into the relevant escalation process
• Support the production of robust business cases and option appraisals to support decision making, incorporating appropriate information, costings, analysis and risks.
• Work with the local Finance Business Partner to monitor expenditure and income against the budget, highlighting any potential under or overspends and risks and

ensuring that appropriate documentation is available for audit purposes;

• Oversight of key programmes, including working with project and programme professionals, to monitor programme progress and performance against plans.
• Contribute to the development of key performance indicators for the successful assessment of individual and Group success

 

Performance

• Assist in building capability in driving evidence-based decisions across DAS, so that the organisation can harness data to make better decisions.
• Work with teams across programmes, projects and business as usual activities to define and develop key performance metrics, including key objectives and outcome measures to support delivery mechanisms.
• Support the development of operational metrics and reporting dashboards to communicate performance.
• Assist with the production of high level executive performance reports and artefacts for senior management and governance boards.

 

Leadership and Management

• Effective line management of staff (if applicable) and management of administrative functions to ensure flexibility and capacity to meet the needs of the Directorate.
• Manage staff (if applicable), undertaking appraisals, recruitment including progressing any disciplinary or capability issues, as necessary.

 

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

 

Person specification

Essential Criteria:

• Significant relevant experience working in a business support role, including experience of monitoring budgets and risk management
• Ability to draft briefing papers and correspondence at a senior level

• Ability to deal with complex matters and difficult situations, requiring persuasion and influence.
• Ability to plan for long and short-term and adjust plans and resource to meet requirements
• Highly competent in a variety of software applications including Word, Excel, Outlook and PowerPoint, Microsoft Teams etc

• Make it clear to all team members that bullying, harassment and discrimination are unacceptable
• You actively encourage and provide opportunities for others to share ideas and contributions.
• You think ahead to anticipate, identify and address any risks or problems before they occur.

 

 

Desirable Criteria:

• Experience working in a public-sector organisation
• Experience of managing projects and reporting risk
• Knowledge of project principles, techniques and tools
• Ability to use digital tools and understand where they can best be deployed.

 

Benefits

Alongside your salary of £38,724, UK Health Security Agency contributes £10,455 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Stage 1: Application & Sift

This vacancy is advertised using Success Profiles and will assess your Experience and Behaviours

 

As part of the application process, you will be asked to provide a Statement of Suitability using no more than 1000 words. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the essential and desirable criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history, education, and learning.

 

Stage 2: Panel Interview

All applicants that progress to interview will be assessed on behaviours and experience using the success profiles. The interview will be held remotely via Teams

The Behaviours tested during the interview stage will be:

• Making Effective Decisions
• Delivering at Pace
• Managing a Quality Service
• Seeing the Bigger Picture

 

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Range of health and wellbeing support

 

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK

 

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS clearance and you should familiarise yourself with the criteria of security clearance.

 

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role

 

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

 

Contact Details – Sophie.rigney@reed.com

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.