About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

About the Organisation – Judicial College 

The Judicial College is part of the Judicial Office ─ a unique part of the Civil Service, independent from government and dedicated to supporting the judiciary and promoting and safeguarding judicial independence to maintain confidence in the rule of law. The College supports the Lady Chief Justice and Senior President of Tribunals to fulfil their statutory responsibilities for training the judiciary in an evolving justice system. We support the judicial leadership of the College to set strategic direction and advise on the design and delivery of the training programme. We deliver around 2,000 courses to around 23,000 office holders every year. We aim to be a world leader in judicial education.

For more information see www.judiciary.uk and https://www.linkedin.com/company/judicial-office/

JOB PROFILE

Job Title / Group / Directorate

Business and Finance Support Officer, Judicial College, Judicial Office

Reports To

Chief of Staff

Location & Terms of appointment

This is a permanent post based in Leeds, London or Loughborough.

Salary and Grade

This post is Band EO.

New entrants to the Civil Service will be expected to join on the minimum of the pay range.  

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules. 

Background

The Chief of Staff Team support the Executive Director and the senior leadership of the College to deliver their corporate roles and responsibilities. You will have the opportunity to assist in several of these areas including finance, business continuity and reward and recognition, as well as other priority projects that arise. 

The team is part of the Strategy, Governance & Change team in the Judicial College. This is a key central team that supports the Senior Leadership of the College including the Executive Director, the three Directors of Training (senior judges from the Courts and Tribunals who provide day-to-day judicial leadership of the programme) and the governing structure of the College. The team leads the College’s policy engagement and helps drive forward our strategic objectives.

Role Purpose  

This is an exciting chance to work in the central and fast-paced Chief of Staff team in the Judicial College. The team supports the Executive Director in the delivery of her corporate responsibilities. Your role will be integral to the efficient running of the College and you will have a unique opportunity to interact with senior leaders, judges and other key stakeholders. The role would suit someone who is looking for a varied role and the potential to use and develop strong organisational and communication skills and a keen eye for detail.

Main Activities / Responsibilities

The job holder will be required to undertake the following duties and responsibilities:
•    Maintaining the College budget management process including completing monthly forecasting and financial reporting to the Executive Director and supporting on the Spending Review Cycle.
•    Collaborating with colleagues across the organisation and the Judicial Office’s central Business Support Team.
•    Processing invoices, raising and maintaining purchase orders and completing other finance tasks.
•    Supporting the Chief of Staff to brief the College’s senior leaders about the budget and finances.
•    Maintaining good record keeping for the Chief of Staff team.
•    Managing and responding to a variety of queries from colleagues across the College and Judicial Office.
•    Providing administrative support to meetings.
•    Supporting the Chief of Staff and Executive Director in the delivery of Staff Engagement and People Survey initiatives across the College.
•    Supporting the wider Chief of Staff team in the delivery of corporate responsibilities, including workforce planning, commercial and learning and development.

Further info

The post may be based at our London, Leeds or Loughborough offices. Some travel to other offices will be required for those based in London or Leeds. Those based in Loughborough will be expected to travel more regularly to the London and Leeds offices to support engagement with the line manager and other members of the Chief of Staff team and wider Strategy, Governance & Change team.

Successful candidates must undergo a criminal record check and Counter Terrorism Check (CTC) clearance.

Contact

Please contact the Chief of Staff of the Judicial College (Ann.Prestidge@judiciary.uk) if you have any questions or require any further information about this post before applying.

Person Specification:

Essential Skills and Experience 

The successful candidate will be able to demonstrate:
•    Excellent organisational skills with keen attention to detail.
•    Experience of working effectively in a team.
•    Excellent communication skills with the ability to explain detailed or technical information in a straightforward way for the audience. 
•    Ability to work flexibly, plan a busy workload and respond effectively to changing priorities.
•    Ability to build effective working relationships with internal and external colleagues at all levels and with the judiciary, and understand and manage their needs and expectations.
•    Strong IT skills and ideally familiarity with MS Office, Excel, Outlook and Teams.
Desirable Skills and Experience
Previous business support and/or finance experience and experience analysing data is desirable but not essential.

Behaviours:

You will be assessed at level 2 against the following Civil Service Behaviours:

1.    Delivering at Pace (Lead Behaviour)
2.    Communicating and Influencing
3.    Working Together
Please use STAR approach to structure your examples. 
•    Situation – Describe the situation you found yourself in and what happened.
•    Task – The Hiring Manager will want to understand what you tried to achieve from the situation that you found yourself in. 
•    Action – What actions did you take and how did you do it. Make sure to use “I”, not “we” to explain how your actions lead to a result.
•    Result – Use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.
For more information around Civil Service Behaviours, please visit Success Profiles - Civil Service Behaviours (publishing.service.gov.uk)
All the behaviours stated above will be assessed at the interview stage, as well as Civil Service Strengths.

Experience: 

1.    Work history

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, Ministry of Justice contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.