About the job

Job summary

Business Analyst working with the Digital Knowledge & Information Management (DKIM) team, supporting multiple projects and tasks using agile methodology, for a specific infrastructure-related product, working closely with the Delivery Team and key stakeholders to understand, identify, analyse user and business needs.

The Business Analyst is responsible for understanding how information is created, managed, and used within the department, and for identifying opportunities to optimise data and information management practices. Analysing current processes and driving business improvement by applying agile or waterfall methodologies to all aspects of the work.

Job description

• Work closely with Cabinet Office business users and internal Technology Teams (Network Operations, Cloud Operations, Technical Architects and Live Service) to identify business requirements, ensuring that they align with the technology strategy to improve our current services. 
• Work with the DKIM Strategy & Change Programme Manager to scope requirements for any given DKIM product, help the team visualise outcomes and prioritise work.
• Proactively engage with stakeholders, build relationships and clarify requirements.
• Use best known practice methods for processes which helps to facilitate creation of scoping documents (identify and map out project requirements/processes with the team and/or stakeholders).
• Identify and analyse problems and issues that may affect the successful transition of projects into live service
• Apply proven communication, analytical, and problem-solving skills to ensure that the team’s plans and objectives are achieved
• Ensure that outcomes are aligned with DKIM service vision and business strategy by identifying the link between current and future business models.
• Facilitate collaboration and effective communication amongst all stakeholders to support best practice design, build and delivery to meet the user needs.
• Ability to work on multiple projects simultaneously, balancing workload and priorities according to project goals.

Responsibilities

• Align CO Digital objectives with Digital Knowledge and Information Management practices by identifying key data requirements. Analysing data usage patterns, designing and implementing strategies to effectively manage data and information throughout its life cycle. This includes analysing data quality, metadata, and data lineage, as well as ensuring compliance with regulatory requirements such as the Freedom of Information Act, the General Data Protection Regulation (GDPR) and the Public Records Act.
• Assisting the Programme Manager in creating the ToM (’as-is’ and ‘to-be future state’) business processes, anticipating requirements, uncovering areas for improvement. 
• Conduct meetings and presentations to share ideas and findings with Stakeholders and other teams X-OGD. 
• Preparing key programme / project / BAU documentation to support Programme Manager with comprehensive risk and impact assessment
• Ensuring solutions meet business needs and requirements.
• Performing user acceptance testing.

Person specification

Business analysis skills: 

• Experience as a BA with a wide variety of business analysis tools and techniques and can demonstrate how you have applied these.
• Demonstrable stakeholder management skills and ability to clearly communicate findings and outputs in digestible formats for a range of stakeholders.
• Experience of conducting in-depth analyses of services and processes, and working with teams to identify and implement opportunities to optimise them.

Agile working: 

• Experience of business analysis within an agile arena.
• Ability to work in a fast-paced and dynamic environment
• Self-motivated, detail-oriented, and able to manage multiple priorities simultaneously

Benefits

Alongside your salary of £44,500, Cabinet Office contributes £12,015 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

As part of your application you will be required to provide a CV setting out your career history, qualifications and previous skills and experience, highlighting specific responsibilities and achievements that are relevant for this role, together with reasons for any gaps within the last two years.

Your CV will be assessed against the essential criteria listed in the 'Person Specification' section of the job advert.

Should you be successful at sift, you will be invited to attend an interview where you will be assessed on behaviours and strengths

Expected timeline (subject to change)

Expected sift date – WC 08/01/2024
Expected interview date/s – WC 15/01/2024
Interview location – TBC

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

If you need a change to be made so that you can make your application, you should: 

• Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. 
• Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Further information

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.