About the job

Job summary

We are looking for a Business Administration Apprentice to join our Journal Office at the House of Lords. This role will be known internally as the Journal Office Central Support Apprentice.

This is an exciting opportunity to work at the heart of Parliament, getting exposure to several areas and offering variety in the work you complete and people you work with. You will work across each function of the Journal Office over the course of your apprenticeship, learning new systems and processes and providing a front-line service for members. Alongside your work tasks, you will be supported in studying towards a recognised Level 3 Business Administration Apprenticeship.

This is an opportunity to work on a hybrid basis, with the possibility of 1-2 days working from home each week, depending on the type of work in any given week. This is a fantastic role for somebody who enjoys working within a dynamic team, who has initiative and can communicate well with a diverse group of people.

Job description

You will –

• Assist the Office Manager and Journal Office (JO) Senior Management Team, helping to plan meetings, and log, communicate and implement certain decisions.

• Support the completion of a range of corporate tasks, including but not limited to financial management, business continuity planning, health and safety, and risk management.

 

• Improve the resilience of core JO services by working flexibly across JO teams, developing a range of skills.

• Provide cover in the Printed Paper Office, supplying papers direct to members of the House of Lords and dealing with their queries;

• Support the Procedural Centre team, collecting and analysing data and precedents on the work of the House;

• Work with the Conduct and Registration of Interests teams, providing administrative support for the Conduct Committee if required and helping in the annual audits of members’ and members’ staff interests.

If this sounds like something you would like to hear more about, please apply below.

Person specification

What we’re looking for -

• Teamworking: Experience of working effectively with others, including guiding and influencing them where appropriate

 

• Initiative and managing competing priorities: A high level of initiative and the ability to manage conflicting priorities under pressure, reprioritising, delegating, or identifying and implementing process improvements

 

• Communications: The ability to represent the Journal Office to a wide range of internal stakeholders

 

• Drafting and numeracy: Clear and accurate oral, written and online communication, and good numeracy

 

• Tact and discretion: The ability to deal tactfully and discreetly with confidential or sensitive issues

 

• Values: Commitment to the values of the House of Lords Administration and to promoting inclusion and diversity

 

It would be even better if you have or are willing to learn –

• An understanding of the work of the House of Lords
• Experience of projects
• Budget recording experience

Benefits

What you’ll get in return

• 30 days annual leave (increasing to 35 after one year’s service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Access to the parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to the House of Lords, and you will be a pivotal member in the team supporting the work of the House. The House of Lords is the second chamber of the UK Parliament. It is independent from and complements the work of the House of Commons by:

• Making laws
• Checking and challenging the actions of the government through questions and debates
• Investigating public policy and providing a forum for independent expertise

Things you need to know

Selection process details

Please complete your online application by 23.55 on 10 January 2024.  

If you require any reasonable adjustments during the application process, please contact hlrecruitment@parliament.uk

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.