About the job

Job summary

The role provides crucial support to the smooth running and operation of APHA laboratories and office areas in the Department of Bacteriology. The post holder will work alongside scientists, the APHA Facilities Management Provider (FMP) and safety management teams to ensure a functional and safe workplace underpinning the delivery of APHA’s critical science services. The post has two related aspects:

• Departmental Safety Advisor to provide health and safety advice within specific workgroups supporting the overarching Bacteriology Departmental Safety Officer and the Safety, Health and Wellbeing (SHaW) Department in implementing and monitoring safe systems of work
• Building Manager (Local Nominated Person) for specified buildings within the Department of Bacteriology estate, including laboratories and office areas, entailing providing operational support for facilities and acting as a primary point of contact for employees and contractors

The post is based at the Weybridge APHA laboratories. Attendance at the laboratories is essential and therefore the post holder needs to be able to work from the APHA Weybridge site.

Job description

Departmental Safety Adviser for Workgroups

• Ensure compliance to APHA Health and Safety Standards and guidance for Containment Level 2 (CL2) facilities.
• Deliver safety inductions to new employees, contractors and visitors to provide information, instruction and training. Review contractor RAMS.
• Provide health and safety advice within workgroups, advise management on risk reduction and control measures.
• Support the Departmental Safety Officer (DSO) and the SHaW Department to implement appropriate safe systems of work.
• Promote and communicate safety, health and wellbeing, including lessons learnt and risk alerts.
• Arrange, carry out and assist with health and safety audits, tours and inspections. Raise and monitor actions to closure.
• Organise and deliver CL2 contingency drills and safety toolbox talks.
• Attend relevant Departmental Safety Meetings to keep abreast of changes in health and safety policies/procedures, to raise workgroup health and safety concerns for management action and cascade relevant information to staff, students and visitors.
• Provide guidance in the event of an accident or near miss within the facility or associated area and ensure prompt reporting. Support the DSO and SHaW with accident and incident investigations.
• Ensure risk assessments are up to date and have been reviewed by authors. Assist with writing and reviewing SOPs and Risk Assessments.
• Monitor the working environment to ensure good housekeeping and compliance to APHA Health and Safety Standards and Guidance.
• Ensuring adequate First Aid and Fire Warden cover for work areas.

Building Manager (Local Nominated Person) 

• Liaise with workgroups, FMP and external contractors for repairs, maintenance and calibrations of laboratory equipment and estates.
• Point of contact for work groups to support facilities management and maintenance.
• Raise work orders for corrective maintenance with the FMP and ensure these are tracked and recorded.
• Site redevelopment programme- represent workgroup/department at pre-start and/or coordination meetings to provide facilities information.

Person specification

The post holder is responsible for safety technical assurance and providing health and safety advice to the work group.

The post-holder must enable and ensure compliance in areas of responsibility.

Excellent communication skills are needed; to collaborate with the workgroup, and other specialist advisers in SHaW and across the Bacteriology Department, to identify areas for improvement/concerns and communicate this to senior managers, to deliver training and safety toolbox talks, to liaise with FMP, external contractors, and workgroups to support facility and equipment repair and maintenance, and to liaise to provide facility information supporting the site redevelopment programme.

Science background – degree level or equivalent experience.

Applicants must have experience of practical laboratory work and laboratory management with previous knowledge of safety management (including auditing) or have a willingness to learn. 

Willingness to undertake formal training/qualifications (e.g., IOSH) relevant to the role if not already in possession of these.

Well-developed writing skills and meticulous attention to detail to ensure that documentation is clear, unambiguous, and professional is essential.

Proactive and adaptable – confident in challenging all levels of seniority if appropriate.

Excellent communication and team working skills.

Benefits

Alongside your salary of £35,857, Animal and Plant Health Agency contributes £9,681 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application Process

As part of the application process you will be asked to complete a CV, personal statement and two 250 word behaviour statements.

For the personal statement, please write up to 500 words demonstrating how you meet the skills & experience detailed in the job description.

Further details around what this will entail are listed on the application form.

Sift

Should a large number of applications be received, an initial sift may be conducted using the CV. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview. 

Sift and interview dates as well as the interview location to be confirmed.

Interview

If successful at application stage, you will be invited to interview where you will be assessed on your experience & behaviour statements.

A presentation or additional exercise may also be assessed.

Location

As part of the pre-employment process for this post, successful candidate(s) will be able to agree a contractual workplace from those locations listed in this advert. The agreed contractual workplace is then the substantive and permanent place of work for the successful candidate(s)

Where the location is ‘National’ the successful appointee should discuss and agree an appropriate contractual location in line with both Defra’s location policy and site capacity, prior to proceeding with pre-employment processes.

Successful applicants currently employed by the hiring Defra organisation for this post may choose to remain in their current contractual location or may choose to change contractual location to one of those listed above. This should be discussed and agreed prior to proceeding with pre-employment processes.

The agreed amount of time spent at a workplace for this post will reflect the requirement for Civil Servants to spend at least 60% of their working time in an organisation workplace with the option to work the remaining time flexibly from home. Working time spent at a workplace may include time spent at other organisational locations including field-based operational locations, together with supplier, customer or partner locations. This is a non-contractual agreement which is consistent with common Civil Service expectations.

Travel costs to non-contractual workplaces will be subject to departmental travel and subsistence policies. Travel costs to contractual workplaces are the responsibility of the employee.

The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.

Defra includes the core department, APHA, RPA, Cefas and VMD.

Reserve List

A reserve list may be held for a period of 12 months from which further appointments can be made.

Salary

New entrants are expected to start on the minimum of the pay band.

Visa Sponsorship Statement

Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should: 

• Contact Government Recruitment Service via defrarecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Criminal Record Check

If successful and transferring from another Government Department, a criminal record check may be carried out. 

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

Internal Fraud Database Check

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Full Time only

This post is full-time, we may consider two part-time staff on a job-share basis if continuity can be arranged. The post is based at the Weybridge APHA laboratories. Attendance at the laboratories is essential and therefore the post holder needs to be able to work from the APHA Weybridge site.

Higher Security Clearance 

Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter.

The Weybridge site is a strategically important national asset due to its role as a reference laboratory supporting the Government’s response to national emergencies including disease outbreaks. For this reason all postholders based on the APHA Weybridge site must hold a valid Counter Terrorist Check (CTC) security clearance or above. It is up to each person applying for a post at APHA Weybridge to ensure they meet the CTC residency criteria. Applicants must be currently resident in the UK & have a minimum of 3 years continuous UK residency. If you cannot meet this criteria CTC clearance will not be possible as this is part of pre-employment checks before taking up the post.

NSV

For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting

Childcare Vouchers 

Any move to Defra from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.