About the job

Job summary

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.

The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them. 

Our ambitions are to:

• Transition to a smaller, more affordable, and adaptable estate
• Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works 
• Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
• Expertly deliver cost effective services
• Create a professional working culture that is best in class across the Government Property world.

There is no better time to join us as we transform our estate and make our buildings fit for the future.

Asset Management are looking to develop an Asset Information team to help develop a collaborative approach across internal towers and supply chain partners. You will be responsible for assuring the information developed through projects delivery lifecycle and Facilities Management reactive and planned works. You will be focused on generating the golden thread of information to help the department understand our estate and make better decisions in delivering our ambitions.

You will help in implementing an assurance process that will help keep structured project information validated for use by asset management colleagues with a focus on data management. You will need to be adaptive and pro-active in your approach to document/data control, with scope for wider responsibilities in supporting the BIM and Soft Landing processes.

Job description

For jobs located in Wales, the ability to speak Welsh is desirable.

Government Property Profession Career Framework (Link)

This role sits within the following:

• Job Family – Strategic Asset Management
• Core Role – Property Data Management
• Level – Practitioner

Role 1

Building Information Modelling (BIM) Manager

• Work with the Soft Landings Manager on a strategic roadmap for Asset Management activities addressing the full lifecycle of facility assets, ensuring a seamless end to end process across the entire team.
• Advanced understanding of BIM standards (UK BIM Framework, ISO19650 + supporting documents) with the requirement to prepare and implement BIM Execution Plans, strategies, protocols, and processes at a project level, whilst developing and delivery of core documentation e.g., EIR’s, BEP’s, RACI, MIDP etc.
• Responsible for the Project Common Data Environment BIM assurance, liaise with and distribute project related information with all levels of the project team and external parties, facilitating collaborative work, time, and cost effectiveness of the chosen CDE system, along with model sharing between parties, ensuring setup of complex project models, including team briefings and inductions to complement workflows.
• Assist the Project Team Members to establish Information Exchange processes, including the definition and agreement of procedures for convening, chairing, attendance and responsibility for recording “Information Exchange process meetings".
• Consult and liaise with other suppliers on the Project Team to ensure that the Services provided by the Supplier are fully coordinated with the services provided by those suppliers and in accordance with the Schedule of Services for each, the Project Roles Table, the Design Responsibility Matrix and the Technology Strategy.
• Attend and contribute to workshops and exercises with other suppliers to carry out value engineering, value management, environmental performance improvement initiatives and risk management. Contribute to recommendations for DWP approval based on the  results of these exercises to deliver the best overall value for money.
• Undertake complex content evaluation, including carrying out clash detection and more general model health checks, whilst supporting project teams (internal & external) with advice, troubleshooting, identify and help resolve issues that impact scope, programme, quality, or other commercial matters, and lead on BIM change management processes.
• You will be enthusiastic about the potential of BIM and influencing asset management and be able to champion its benefits across the department, whilst progressing efficiencies, standards, through use of BIM within the Department. Responsible for the analysing of assurance KPI’s via the Departments PACE system, feeding back findings/trends, providing suggested solutions to improve the BIM process and associated documentation.
• Work closely with the supply chain and all stakeholders to foster a partnering culture. The culture will embody the principles of mutual trust and co-operation with an overall aim of delivering a successful project to the Project Brief, Project Budget and the Project Programme.
• Engage with procurement of services and systems, utilising your experience to again as close to best practise to budgetary limitations.
• Assist DWP’s commercial teams with all activities in connection with workstreams which are under your management and are provided by an external supply chain member.
• Undertake the role of the departments BIM Information Manager under RM3741High level of competency in using BIM software through daily interaction and formal training, including excellent Revit and Navisworks skills, with developer knowledge of Dynamo, or related AutoDesk functionality and capabilities.

Role 2

Government Soft Landings (GSL) Manager

• Work with the BIM Manager on a strategic roadmap for Asset Management activities addressing the full lifecycle of facility assets, ensuring a seamless end to end process across the entire team.
• Asset in the development and upkeep of the departments strategic plan and commitment to a Government Soft Lands approach to Projects and refurbishments undertaken across our Estate.
• Continuous improvement of the information held on the departments built assets, assisting in the development of a self-service of validated and assured information. This whole life view is necessary to deliver a ‘golden thread’ of information that is accurate, complete, consistent, and accessible.
• Undertake the activities/responsibilities of the Owner and/or GSL Champion in accordance with BS8536-1, and ensuring other roles and activity/responsibility owners are identified and contribute the intended way to the project (undertaking upskilling where necessary)
• Understanding of project methodologies (e.g. PRINCE2) and how a Soft Landings approach can support the handover process from Projects to Facilities Management/Asset Management, whilst ensuring the effective implementation of building information modelling by the inclusion of FM professionals.
• Managing the departments chosen digital records and systems to ensure that the validity and accurateness of the data held is validated and current, improving processes, introducing new ways of working, and improving data quality at every stage of data lifecycle.
• Assisting in the delivery of validated and assured data to others for decision making.
• Utilising data and information to provide insights in to a variety of aspects regarding data held on the built estate.
• Liaising with Sustainability colleagues to ensure environmental performance targets are delivered or deviation understood/notarised in the handover documentation.
• Development, upkeep, and delivery of assessment documentation related to BS 8536 regarding performance outcomes (focused on Environmental, Social, Security, Economic). This should be encompassed by a holistic approach to Post Occupancy Evaluations on changes within the DWP Estate.

Person specification

There are two roles available:

• Building Information Modelling (BIM) Manager and
• Government Soft Landings (GSL) Manager

At the beginning of your Personal Statement you should specify one of the following to identify which role you are applying for:

• Role - BIM
• Role - GSL
• Role - Both

The Essential Skills, Knowledge & Experience are split into three sections:

• General – Applicable to both roles
• Building Information Modelling (BIM) Manager (Specific requirements of that role)
• Government Soft Landings (GSL) Manager (Specific requirements of that role)

Please ensure you Personal Statement covers the General Essential Skills, Knowledge & Experience and also the elements for the specific role for which you are applying.

Essential Skills, Knowledge & Experience

General: Essential Skills, Knowledge & Experience

• Extensive experience of working in the construction industry in the field of Design, Construction Management, Facilities Management, or Asset management.
• Extensive experience and strong understanding of using IT systems for managing information through the Building Information Management or Soft Landing approach (e.g. Autodesk BIM360/A-site/Viewpoint) across Design and/or Construction phases of projects.
• Expert understanding and knowledge of information management, and the information lifecycle in the construction or property industry, with extensive practical experience of applying this.
• Proficient in MS Office applications, Word, Excel.
• Strong analytical and problem solving skills, with experience of ensuring governance and compliance.

General: Desirable Skills, Knowledge & Experience

• Relevant experience in a project delivery role.
• Good supplier relationship, contract, and commercial management outcomes.
• Proficient in MS Office applications Visio, PowerPoint, Project, Power BI.
• Experience in building modelling activities (4D & 5D).
• Capable of problem solving and process management (development & implementation)

Building Information Modelling (BIM) Manager

Essential Skills, Knowledge & Experience

• Experienced in the application of the UK BIM Framework as a minimum (including ISO19650 suite of documents, protocols and standards), development of required documents along with subsequent assurance of responses ensuring data requirements and agreed outcomes are met.
• Extensive experience of developing and/or assessing 3D models and project associated data through all RIBA stages using industry recognised software (e.g. Revit, Navisworks, Bluebeam etc).
• Experience of delivering COBie information, with demonstratable understanding of the possibilities and limitations of file formats (rvt, dwg, ifc etc.).

Desirable Skills, Knowledge & Experience

• High level of competency in BIM software through continued use and formal training, along with proven experience working with 3D environments.
• Demonstrate a personal commitment to the health and safety framework with experience in utilising BIM/3D models as a form of Construction Design Management tool.
• Proven success with API’s and assistive automation/integration with Autodesk products.

Government Soft Landings (GSL) Manager

Essential Skills, Knowledge & Experience

• Experience delivering projects to Government Soft Landings/BSRIA soft-landing principals on a range of different project types and scale.
• Experience of specifying and/or assessing Environmental, Social, Security and Economic outcomes of projects.
• Familiar with Post Occupancy Surveys with a focus on asset management.
• Improving digital records/digitalisation of data through either Government Soft Landings approach or BSRIA soft-landing principals.

Desirable Skills, Knowledge & Experience

• Document control experience, along with document control process management.
• Understanding of Asset management Planned Preventative Management regimes (e.g. SFG20, FMS002), with knowledge of how Soft Landings approach can assist cost saving.
• Knowledge of property data management systems, computer aided facilities management systems and Government Digital Standards.
• Asset Management Specification & validation

Qualifications/professional memberships (for either role)

Desirable

• Demonstrable construction industry, multi-disciplinary design office, or property profession experience.
• Applicable Degree/Professional body accreditation/or suitable experience (e.g. Architecture Degree or Post Graduate, MSc Mechanical & Electrical Engineering and Design, MSc Building Information Modelling (BIM) in Design Construction and Operations, RICS Certificate in BIM, CIBSE Digital Engineering, CIBSE Soft Landings and Government Soft Landings).
• Achieved or working towards a qualification in project management.

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Location

Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time.  
Please be aware that this role can only be worked in the UK and not overseas. Relocation costs will not be reimbursed 

Hybrid Working

This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home.  This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Successful candidates will be posted in merit order based on your location preferences and the geographical requirements of the business

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

STAGE 1  - APPLICATION & SIFT As part of the application process you will be asked to provide a Personal Statement of no more than 1000 words against the essential criteria as outlined above. You will also be asked to provide a short CV. Further details around what this will entail are listed on the application form. Your CV should be fairly short and just evidence very brief details of your work history and experience. Please do not submit a speculative application where you do not meet at least 50% of the essential criteria as these applications will be unsuccessful. Do not include Behaviour examples within your application as these will not be assessed in the sift and will only be used at interview stage. There will be an initial sift of applications based on the Personal Statement only, so please ensure you evidence how you meet the Essential Skills, Knowledge & Experience requirement contained in the vacancy in this section. This will form a short list for interview. STAGE 2 - INTERVIEW All candidates who are successful at the sift stage will undertake a single virtual video interview. The interview will follow a blended approach which will help us assess candidates Behaviours and Strengths. Currently the sift is scheduled to take place w/c 5 February 2024 and interview dates will be w/c 19 February 2024. Interviews are scheduled to take place virtually and dates are subject to change. Further Information Find out more about Working for DWP A reserve list may be held for a period of 12 months from which further appointments can be made. Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk If successful and transferring from another Government Department a criminal record check may be carried out.  In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.  For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.  A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action. Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing. New entrants are expected to join on the minimum of the pay band. Reasonable Adjustment At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce. We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia. If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via DWPrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Complete the “Reasonable Adjustments” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional. If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.