About the job

Job summary

About Us

Revenue Scotland is Scotland's devolved tax authority and contributes to Scotland's public services through the taxes we collect.

We are a diverse, high performing organisation and have a reputation for delivering excellence and a commitment to continually improving the way we work while supporting the health, wellbeing, and development of our employees. Revenue Scotland is a great place to develop new skills and you will be supported in your role with learning and development to enable you to perform at your best.

Take a look at our Video to find out more about working for Revenue Scotland. If you would like to learn more about Revenue Scotland, please visit our website. Our  Corporate Plan sets out our strategic objectives for the next three years.

Our hybrid working principles require you to attend your assigned office at least 2/3 days each month. Our hybrid approach supports a blend of home and workplace working, this should be agreed with the line manager to achieve the right balance between collaboration, in-person engagement and flexibility. Your assigned office will be Victoria Quay, Edinburgh with the opportunity to work from our Glasgow hub office.

Job description

Overview of the Role

The post holder will be key to the work of the PMO in co-ordinating and managing the reporting schedule, the delivery of management information, reporting tools and stakeholder engagement which will support the implementation of these key, and high profile, programmes.

The post-holder will lead and manage all reporting activities for various governance boards.  They will be responsible for collating and interpreting data from projects and programmes to produce meaningful analysis and management information against key delivery areas. The post holder will be responsible for collating timely and accurate reporting to provide a clear and transparent overview of progress and performance to facilitate decision making at a senior level.

The post holder will lead in the development and maintenance of appropriate and proportionate programme reporting tools, ensuring consistency in approach and adherence to best practice PPM tools and techniques.  

The post holder will also direct and support project teams in developing and maintaining their project management documentation, ensuring adherence to the governance and reporting arrangements that are set in place. 

The post holder must have a good understanding of PPM methodologies, the tools and techniques used and experience of working across complex, large-scale projects or programmes in the PMO environment.

The successful candidate will also be responsible for at least one member of staff ensuring that all individual and team objectives are achieved.

Lead, co-ordinate and manage engagement with stakeholders at all levels to build strong working relationships, defining, planning, and agreeing specifications for project and programme reporting.

• Lead engagement with project teams to inform, analyse, and report on project and programme activity against expected progress, ensuring accuracy, challenging effectively, and implementing improvements where necessary.
• Consolidate, analyse, and assess all project and programme status information to produce accurate and trusted management information to keep stakeholders informed of programme progress against key areas including, scheduling, milestones, risks, issues, and finance.
• Manage the reporting schedule and lead in the production of appropriate and proportionate reporting tools to ensure all required information is available to prepare and complete required reporting for governance boards and senior scrutiny.
• Coaching and directing project teams in the development and maintenance of required project documentation, ensuring adherence to established governance arrangements and providing challenge, support, and advice throughout.
• Provide guidance, direction, and support to project teams on project planning, risk, dependency, and issue management.
• Assist the C1 PMO Manager in the preparation, requirements gathering, co-ordination and management required for: Programme Boards, Gateway Reviews, Digital Assurance reviews, audits carried out by Audit Scotland, Parliamentary appearances and information required relating to FOI requests, Parliamentary Questions and FMQs.
• Line management responsibility within the PMO.

Competencies

People Management

Communications and Engagement

Improving Performance

Analysis and Use of Evidence

Band B Skills for Success Competency framework

Person specification

Essential Criteria

Applicants will be asked to provide evidence of how they meet these criteria in their application.

• Demonstrable evidence of working in a PMO role in an established Project / Programme Management environment to support the delivery of objectives.
• Ability to identify, source and analyse information to produce clear and concise, well-structured, and accurate written and numerical work within challenging deadlines.
• Demonstratable verbal and written communication skills used to build relationships and work collaboratively with internal and external stakeholders to deliver successfully.
• Experience of setting and managing competing priorities, for yourself and others, to support the delivery of high-quality outcomes at pace

Qualifications

Whilst no formal qualifications are required for this role, PRINCE 2, P30 or other relevant PPM qualifications would be advantageous.

Minimum Time in Post and Development Opportunities

The successful candidate will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.

Provisional Dates for Sift and Interview/Assessment

Sift – TBC

Interview/Assessment – TBC

There will be a presentation assessment exercise with candidates. This will be followed by a competency based interview. Further information regarding the exercise will be provided to candidates who are invited to interview

Strongly advise to contact the recruiting manager Jane Callaghan (Jane.Callaghan@revenue.scot) for further information on this post. 

Benefits

Alongside your salary of £45,449, Scottish Government contributes £12,725 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

How to apply & additional information 

You must discuss your intention to apply with your current line manager to help ensure early release. 

You must fully complete and submit an online application via the website before the closing date. You should read each of the Essential criteria and think about a time or an example that can help demonstrate your knowledge/skills (300 words).

Remember, this must be evidence based and your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion. 

Additional Information: 

The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.  

Revenue Scotland is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments during our recruitment process, please let us know via rsrecruitment@revenue.scot  

The interview and assessment process will be conducted in person at Victoria Quay, Edinburgh.

As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments. 

Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.