About the job

Job summary

We are looking for an Assistant Information Manager to join the Information and Records Management Service (IRMS).

We are looking for someone highly motivated who can work on their own initiative, manage competing priorities and engage confidently to help deliver high quality information management services and advice to colleagues across the organisation.

The position is a good opportunity for someone who is interested in pursuing a career in the information management sector. It would suit someone with strong organisational and communication skills who enjoys learning new digital systems and is looking to develop their understanding of information management concepts and apply this practically. Full training will be provided to the successful candidate.

Job description

On a typical day in this role you might be:

• Answering emails and picking up phone calls from staff on a variety of information management topics.
• Helping staff troubleshoot access permissions on their SharePoint site.
• Running reports in SharePoint to identify information which is due for deletion.
• Assessing digital or hard copy files for historical value.
• Inducting a new local information management champion on their role.
• Supporting delivery of an information management training session.

You’ll also be able to explore your professional interests and get involved in the team’s wider projects, which might include developing a new piece of guidance, drafting communications to raise awareness on a specific topic, or exploring how we can harness functionality in Microsoft 365 to implement good information management practic. 

Person specification

What we’re looking for:

• An awareness of information management principles and legislation, with excellent all-round digital skills and the ability to grasp technological procedures and processes rapidly.
• Problem solving skills with close attention to detail and a focus on accuracy.
• Strong customer service skills including delivering difficult responses diplomatically when necessary and an ability to work collaboratively and inclusively to maintain an environment of trust and respect with colleagues and customers.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• Our offices are physically located in central London, but we operate a flexible, hybrid working model, so there will be opportunities to work remotely as well as onsite at Parliament.
• Financial support can be offered to those enrolled on or seeking to enrol on an agreed postgraduate Information Management distance learning programme at an accredited institution for the period of employment, up to a limit of 80% of course fees.

Things you need to know

Selection process details

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.