About the job

Job summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.

The Royal Military Academy Sandhurst (RMAS) Group delivers initial officer training to Regular and Reserve officers for the British Army and our international allies; the University Officer Training Corps; instructor development for allies overseas; pre-employment training for Commanding Officers; and professional development for members of the General Staff.

It is also the home of the Centre for Army Leadership; whose role is to champion Army leadership excellence. Through these activities, Commandant RMAS delivers Defence Engagement on behalf of the Army and the nation through its continuous engagement across the UK and with allies from across the world.

This position is advertised at 37 hours per week, flexible and hybrid working arrangements considered. We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently - we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job description

The Officer Cadet Administration Cell (OCAC) Office Manager is responsible for the close supervision and monitoring of output of three x Admin Officers staff to ensure that all Officer Cadet (OCdt) processes are carried out with precise detail, in a timely manner in support of the Regular Commissioning Course (Reg CC); Commissioning Course short (CCS) and Sandhurst Preparation Course Long (SPC Long) and Sandhurst Preparation Course Short (SPC Short).

The main responsibilities are to:

• Ensure the necessary personal data of individual candidates are transferred from the National Recruiting Centre to the Royal Military Academy Sandhurst (RMAS).
• Ensure timely and accurate delivery of the Commissioning Contracts process for the senior intake
• Ensure all commissioning course end of course administrative processes are completed in a timely and accurate manner
• As a continuous process, ensure all key data relating to both Regular Initial Officer Training Courses is uploaded to the MoD It system (TAFMIS-T).
• Produce the provisional commissioning lists
• Produce reports/statistics as requested for the academy and outside parties.
• Support Colonel Cadets/OCAC to undertake any additional duties as specified.
• Once weekly check of the recruit pipeline in TAFMIS

Further details of these responsibilities are attached in the full job description.

Person specification

As well as being organised, accurate and able to work independently, strong communication and collaboration skills are crucial, as the successful candidate will need to work closely with internal and external customers including service personnel of all ranks, to Military and Defence Attaches at home and abroad.  Leadership skills and the ability to lead and mentor staff will also be important for success in this role.

Previous experience of MoD IT systems (TAFMIS) is desirable but training will be given.

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.  

Candidates will be required to provide a statement of suitability. (Word count: 500)  

At application applicants will be assessed against the following behaviours:

• Leadership
• Making Effective Decisions
• Communicating and Influencing
• Developing Self and Others

At interview, be prepared to elaborate on the examples used in your application.

In addition, at interview applicants will be assessed against the following behaviour:

• Leadership
• Making Effective Decisions
• Communicating and Influencing
• Developing Self and Others
• Delivering at Pace

Applicants should provide specific examples of the behaviours being tested. It may be helpful to use the STAR format for answers - Situation, Task, Action and Result - with the bulk of the answer in the Action area demonstrating what the applicant's actions were and how they contributed to the completion of the task. Applicants are strongly recommended to use the maximum 250 words per statement to provide the required evidence.

Use the STAR format for answers - Situation, Task, Action and Result - with the bulk of the answer in the Action area demonstrating what the applicant's actions were and how they contributed to the completion of the task. Applicants are strongly recommended to use the maximum 250 words per statement to provide the required evidence.

Application sifting is scheduled for the week following the closing date of this advert.

Interviews will take place in Academy HQ, RMAS. A minimum of 2 full working days notice will be provided for interviews. We seek to stick to these dates, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk . 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.  

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.