Apprentice Emergency Preparedness Administrator
UK Health Security Agency
About the job
Job summary
An exciting opportunity has arisen within the National Response Centre at UKHSA for the role of an administrative apprentice.
The National Response Centre is responsible for coherence and coordination of situational awareness and preparedness to effectively respond to incidents, response to incidents and recovery from incidents.
The successful post holder will receive training in the areas of administration, organisational skills, minute taking and diary management along with undertaking the Level 3 qualification in Business Administration.
It is essential for candidates to be educated to GCSE level in English and Maths at grade C (4) or above or other equivalent qualification. Some experience in an administrative role is desirable but not essential.
Job description
Your key responsibilities will include:
- To provide administrative support to the National Response Centre Team and other emergency response functions/staff as required, including diary management, dealing with emails, travel arrangements, booking accommodation, arranging and taking minutes of meetings.
- To be responsible for the development and maintenance of information databases of emergency plans, contacts and other relevant information.
- To utilise modern office technology for the efficient delivery of administrative and clerical duties associated with exercise and/or training events.
- In the event of an incident where an incident is stood up – assist in its setting up, and thereafter, fulfil an operational role within it
- Undertake project work as required.
Person specification
The Apprentice Emergency Preparedness Administrator will work within the National Response Centre (NRC) to provide administrative support towards the management and co-ordination of UKHSA’s national response to public health incidents and in the lessons identified process following these incidents.
They will work together with all members of the National Response Centre team and the wider EPRR Directorate to provide an accurate and effective administrative support service. They will be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.
The post holder will work with colleagues who are based across the country at different sites and/or who work remotely.
Please see the attached job description to read the full essential and desirable criteria.
Benefits
Alongside your salary of £22,370, UK Health Security Agency contributes £6,040 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
Selection Process
This vacancy will be assessed using a competency-based framework which will assess your Qualifications, knowledge, and experience and / or skills and capabilities outlined in the essential criteria listed in the Person Specification below.
Stage 1: Application & Sift
Behaviours statements
You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of:
- A CV/ Application form (‘Employer/ Activity history’ section on the application)
- A Behaviour statement.
Please write no more than 250 words per behaviour
The Behaviours are:
- Communicating and Influencing
- Working Together
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The CV and Statement of Suitability will be marked together.
In the event of a large number of applications we will longlist against Educated to GCSE level in English and Maths at grade C (4) or above or other equivalent qualification.
We will shortlist against the essential criteria listed in the Person Specification.
Unfortunately, late applications will not be considered
If you are successful at this stage, you will progress to interview & assessment
Please do not exceed 500 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Stage 2: Interview
You will be invited to a remote interview.
Knowledge, experience, skills & abilities will be tested at interview .
Interviews will be held in August. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location information
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
Working for the Civil Service:
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available
Starting salary
Entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.
Either case is determined by whichever is the highest.
For further details please refer to the Information Sheet - Starting Salaries & Benefits attachment.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.