About the job

Job summary

This position is based nationally.

Job description

Adviser – Business Architecture

HEO

Business Architecture and Transformation Directorate

The Business Architecture Team is recruiting permanently for HEO roles. This campaign is open to current civil servants and external candidates.

Location

National.

As an MoJ employee based in an MoJ building, our minimum expectation is that you will attend a workplace at least 40% of the time. Arrangements will vary depending on the space available at your base location and where it is possible, 60% in-office working is expected. Travelling to see your team alongside any other travel to different sites will be classed as a day’s office attendance.

Ways of Working

At the MoJ we believe in and promote alternative ways of working, these roles are available as:

• Full-time, part-time or the option to job share
• Flexible working patterns

At the moment, the majority of staff are working flexibly between their office base and home, with at least two days per week in their office base expected.  As highlighted above, subject to the space available at your base location, 60% in-office working is expected.

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Background

We are recruiting for up to two HEO Advisers for the Business Architecture Division. They will support workstreams across the Division, spanning the Department’s core workforce, infrastructure, skills and capability needs in the long term, and support on the development of an organisational strategy to support and guide decision making of Ministers and senior leaders into the future. These stretching roles will give successful candidates the opportunity to contribute to key workstreams and contribute to the development of the team culture and performance – including corporately.

The Ministry of Justice (MoJ)

The Ministry of Justice (MoJ) is responsible for everything that goes into running the UK’s criminal and civil justice systems, creating the foundations for a safe, fair and prosperous society. We are one of the largest government departments with around 90,000 staff based across England and Wales. We are responsible for 500 courts and tribunals, 122 prisons, the policies underpinning the system and much more.

What we do

The new Business Architecture and Transformation Directorate will support and work with the MoJ leadership team, and in turn advise ExCo, on the people, skills, capability, resilience and infrastructure needed across the department to put us in the best possible place to deliver for the current and future Governments. We will work alongside MoJ People Function and in partnership with other functions and teams to ensure the machinery of the department is efficient but maintains a strong ‘people first’ culture.

The Business Architecture Division is a new team at the heart of the MoJ within COO Group, and will help identify opportunities and in turn formulate a strategy to improve the way services are delivered, the organisation is structured and ensure we invest in the right skills and capability for our future workforce. They will work hand in hand with colleagues across the department, and closely with core People, Strategy and Strategic Finance colleagues in the preparation, delivery and implementation of fiscal and political events for the MoJ through the lens of people, infrastructure and capability.

Adviser – Business Architecture – job description

This is an exciting opportunity to join a new Directorate and be involved in a new division. You will be responsible for (among other things):

• Working across the Business Architecture workstreams to support internal and external stakeholder engagement, to drive forward the agenda for pan-MoJ Business Architecture ambitions.
• Helping with the project management of the MoJ organisational strategy, while supporting across multiple thematic area/s, that sets out the department’s future workforce, skills, capability and infrastructure agenda.
• Building and supporting a network of stakeholders across people, strategy, strategic finance and others to ensure that cross-department ambitions are aligned to the future organisational strategy.
• Providing administrative supporting in the preparation, delivery and implementation of fiscal and political events for the MoJ through the lens of Business Architecture.
• Being a visible team member by assisting in setting up, maintaining, and administering corporate culture across the team.

More generally, you will be expected in your role to:

• Build strong relationships across the department and balance competing interests to ensure advice and decisions are based on an understanding of the whole picture.
• Contribute to a team culture of learning and continuous professional development, helping to ensure that Business Architecture knowledge is embedded and communicated effectively across the directorate.
• Help bring together policy, strategy, functional and operational teams across the department to coordinate future work.
• Act as an advocate for the MoJ and build effective relationships with critical partners across the department and externally.

In practice, this can include a wide range of activities – such as contributing to advice to ministers or senior officials to enable decisions to be taken; supporting in the running of workshops with policy, strategy, functional and operational teams across the department; preparing papers or slide packs to support discussions; presenting your work at meetings; or scoping and delivering projects to help the department answer important strategic questions about our future as an organisation.

Person Specification

These HEO roles will be central to progressing the work of Business Architecture, actively supporting work across a broad portfolio and also supporting the senior management team for the Business Architecture Division sub-directorate.  We are looking for highly motivated people with demonstrable experience operating and delivering in a large scale and complex organisation where transformation and change are prioritised.

Essential

• The ability to develop an understanding of how your work fits into the department’s priorities and provide strategic insight, drawing on your understanding of the wider context to ensure your work is clear, effective and relevant.
• Strong problem-solving skills, with confidence in drawing on a range of evidence and analysis to deliver high-quality advice.
• Exceptional organisation with strong prioritisation skills and the ability to make effective decisions on how to structure your work.
• Excellent stakeholder engagement skills and the ability to build and maintain strong relationships, and influence across the department and beyond to ensure that the work of your team has maximum impact.
• Openness to challenge and able to effectively navigate conflicting priorities.

Desirable

• Experience working in the field of business architecture (or similar) within government or the private sector

We may consider any evidence within your application and/or from interview that demonstrates meeting the desirable criteria as set out in the job description. This will only be after essential criteria is scored and where there is a need to differentiate between closely scored candidates.

Application process

You will be assessed against the Civil service success profiles framework during the application process.

Please also refer to the CS Behaviours framework for more details at this grade (HEO):

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

Sift

You will need to submit an anonymised CV, behaviour example and Statement of Suitability as part of your application. 

Your CV should be no more than 2 pages and should show us your work history and previous experience. It should be well structured, succinct and written in clear language.

Your statement of suitability should be no more than 500 words and should give us examples of how your skills and experience meet those needed for this role.  Consider giving examples that cover all the requirements (essential criteria) and use work you have completed to demonstrate your experience.

Please provide an example of how you have met the below behaviour.

Working Together (lead behaviour)

Should we receive a large number of applications, we will sift primarily on the lead behaviour of Working Together. Successful applicants will then be invited to an interview, testing both behaviours and strengths.

Candidates invited to interview

Please note that interviews may be carried out remotely.

During the interview, we will be assessing you on your Behaviours (see below) and Strengths from the Success Profiles framework.

• Working Together (lead behaviour)
• Communicating and Influencing
• Delivering at Pace
• Seeing the Big Picture

At interview stage, if candidates do not score high enough to be appointed to an HEO role, but have passed the minimal requirements, they could be offered a role at the more junior level.

The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description.

Contact information  

Candidates are encouraged to get in touch to find out more about the role, the team and the wider ambition of the Business Architecture division.

Hiring manager: Matt McHaffie (matthew.mchaffie@justice.gov.uk)

 

Annex A - The STAR method

Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome.

Situation - Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.

• Where are you?
• Who was there with you?
• What had happened?

Task - The job holder will want to understand what you tried to achieve from the situation you found yourself in.

• What was the task that you had to complete and why?
• What did you have to achieve?

Actions - What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.

Results - Don’t be shy about taking credit for your behaviour. Quote specific facts and figures. Explain how the outcome benefitted the organisation or your area. Make the outcomes easily understandable.

• What results did the actions produce?
• What did you achieve through your actions and did you meet your goals?
• Was it a successful outcome? If not, what did you learn from the experience?

Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.