About the job

Job summary

The Safety, Health and Environment department is an integral part of RAF High Wycombe, ensuring that the Station complies with legislation and RAF Policy, and providing assurance to the Head of Establishment. The Admin Support provides assistance to the Safety, Health and Environment Adviser, Deputy Safety, Health and Environment Adviser and Fire Focal Point and Flight Safety Officer.

This is a varied role which involves liaising with a large number of contacts on Station, including military personnel, civil servants and contractors on a diverse range of Safety, Health and Environmental matters.

This position is advertised at 37 hours per week.

Job description

Duties of the role include:

• Acting as Secretary for the quarterly Total Safety Committee Meeting and other Safety Meetings: planning in meetings, writing and distributing Minutes and chasing up an actions from meetings.
• Ensuring that online Communications Pages are kept up to date (e.g. Health & Safety SharePoint page)
• Sending out Communications to Station, unit Safety, Health and Environment Representatives and Building Custodians.
• Responding to questions and queries by e-mail, Skype or in person.
• Booking meetings, audits and visits.
• Helping to prepare presentations and documentation for meetings.
• Contacting units to ensure that they have completed 6 Monthly Workplace Inspections and actions arising at audits.
• Filing documents (electronically and hard copies).
• Ordering stationery and completing print requests for the office.
• Ensuring that the office inventory of equipment is maintained.

Person specification

Computer skills are essential. Knowledge and experience of SharePoint, Microsoft Teams, Microsoft Excel, Microsoft Word and Microsoft Outlook is desirable.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

We'll assess you against these behaviours during the selection process at application and interview:

• Communicating and Influencing
• Managing a Quality Service
• Making Effective Decisions

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.