About the job

Job summary

A rare opportunity to join a unique organisation in order to provide all aspects of Administration Support to the Finance Department.

This is an exciting opportunity for a hardworking and dedicated individual to join the team which provides financial administrative services to support the wider outputs of the organisation at home and overseas. You will need to have good interpersonal skills and experience with all Microsoft Office packages.   Experience of working within a small team as well as autonomously will also be required for this role.

A flexible attitude to work will need to be retained, in line with the nature of the organisation.  The role is primarily office based but working from home is possible with managerial consent.

This position is advertised at 37 hours per week

Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities.  Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions. 

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. 

Job description

As an Administrative Officer once you have received the appropriate training and gained experience you will be encouraged to:

Adopt a ‘Customer First’ ethos, responding to customer enquiries and providing advice on policy and processes. Keeping customers regularly updated on progress and seeking to remove any barriers to progress so that appropriate timescales are maintained.

Provide a ‘right first time’ customer service.   

Take ownership for technical issues and complex procurement procedures on behalf of the customer.

Work with passion, attention to detail and good interpersonal skills to deliver support to managers.

Provide support to the Finance Officer and Organisation’s Management in overall service delivery.

Undertake classroom/office based learning in support of mandatory training, up-skilling and personal development.

We need individuals who will be able to work optimally with and exploit Windows O365 Apps and SharePoint with a desired knowledge of Oracle based products but training is provided for suitable applicants.  This is in order to assist the Finance Officer with collating all the relevant data required to produce a monthly Financial Report for senior management.

You will be required to administer all aspects of credit card use, from the application for a new card through to monthly audit.  Full training provided.

Deciding on the best method of payment for invoices and in some cases inputting the payment data onto an automated system.

Carry out all administrative tasks delegated by the Finance Officer.

Person specification

Excellent communication skills, both verbal and written.

Strong organisational skills.

Proficient with MS Office, particularly Excel, Word, SharePoint and PowerPoint

Understanding of resource accounting

Capable of prioritising whilst working to tight deadlines to produce accurate and precise work.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,491 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

The selection at sift stage will be based on your CV. Please provide information of the following: job history, qualification details and previous skill and experience.

Candidates will be required to provide a statement of suitability. (max 500 words)

All applications will go through an initial sift and those successful will be invited to attend an interview.

Applications  and interviews will sifted against cv and personal statement and the following Behaviours

Managing a quality service 

Communicating and Influencing 

Working together

Feedback will only be provided if you attend an interview or assessment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.   

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.