About the job

Job summary

To support the line manager delivering administrative support to reserves soldiers within the sub unit.

This position is advertised at 37 hours per week.

Job description

Maintenance of Reservist digital personal records. To include transfer and discharge procedures. ID and Medal applications.

Maintenance of Reservist Pay and Allowances to include pay uploads and pay checks. Assist with expense claims. Maintain home to duty travel documentation

Maintenance of Reservist attendance and training records.

Complete Reservist annual bounty paperwork.

Assist with Recruitment of new Reservists to include completion of paperwork and creation of digital records.

Act as postal officer to include purchase of stamps, postal account and receipt and dispatch of mail.

Ordering of stationery.

Travel bookings for sub-unit personnel (UK and Overseas).

Person specification

The successful candidate will require strong organisational skills, an keen eye for detail and excellent time management. Also key for this role are strong IT Skills and a full understanding of the Microsoft office suite of applications.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Once the advert has closed there will be an initial sift within 10 days and then candidates successful at sift will be invited to a face to face interview in the post location (M16 0BH).

Applications and Interviews will be sifted based on the following behaviours

Application:

• Leadership
• Managing a Quality Service

Interview

• Making Effective Decisions 
• Delivering at pace

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk  

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.  

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.  

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.