About the job

Job summary

This is a role for a part / qualified or experienced property professional to support the management of Cadw’s historic property interests that are in State Care.  It reports to Cadw’s Head of Historic Estate and sits within the Estates section of the Properties in Care branch.

This post will assist in the efficient and pro-active day to day management of the Cadw estate which is spread across 132 locations throughout Wales. The post holder will ensure that Cadw's property assets which are held by way of various agreements (freehold / leasehold / Guardianship) and the ancillary properties across the estate (Visitor Centres, car parks, grazing licences etc) that support the Historic fabric of the monuments in State care, are managed accordingly.  The post is part of a team that leads on the delivery of a safe, accessible and attractive environment for staff and visitors.

You should consider the expectations of the grade as set out in the Grade Description as well as the main responsibilities that are essential for the role.

Job description

This is a role for a part / qualified or experienced property professional to support the management of Cadw’s historic property interests that are in State Care.  It reports to Cadw’s Head of Historic Estate and sits within the Estates section of the Properties in Care branch.

This post will assist in the efficient and pro-active day to day management of the Cadw estate which is spread across 132 locations throughout Wales. The post holder will ensure that Cadw's property assets which are held by way of various agreements (freehold / leasehold / Guardianship) and the ancillary properties across the estate (Visitor Centres, car parks, grazing licences etc) that support the Historic fabric of the monuments in State care, are managed accordingly.  The post is part of a team that leads on the delivery of a safe, accessible and attractive environment for staff and visitors.

You should consider the expectations of the grade as set out in the Grade Description as well as the main responsibilities that are essential for the role.

Person specification

• To support Cadw’s Head of Historic Estate in the achievement of Cadw’s Estates & FM section targets and contribute to the wider Properties in Care targets.
• Manage the estates administrative support team (2 x TS posts) to ensure delegated resources are deployed appropriately, effectively and responsibly. Ensure the Cadw Estates mailbox is managed effectively, taking appropriate and timely actions / responses in relation to queries received.
• To liaise with and be the main point of contact with Cadw’s Historic Environment Branch, Cadw’s Conservation Works Managers and Facilities Management Managers to ensure appropriate and timely action in relation to matters identified by or reported to Cadw in relation to sites in Cadw’s care.
• To identify, record and convey clear, timely and informed advice to Cadw’s Senior Management Team on estate’s maintenance and legal obligations including guardianship responsibilities and on property ownership liabilities and ensure that the terrier plans are always accurate and up to date.
• Provide support to the Head of Historic Estates in the preparation and management of joint management agreements, tenancy agreements and leases and lead on negotiations when required by the Head of Historic Estates.
• Arrange a programme for the annual review meetings with freeholders, tenants or landlords and act as their first point of contact.
• Maintain accurate, up to date records on property rentals.
• Ensure all property transactions are undertaken in a compliant manner, instructing internal legal advisers to achieve timely completion where required.
• To manage Cadw’s Wales-wide key-keeping contracts for unstaffed sites, providing timely updates to the Head of Historic Estate. Provide support to and maintain regular communication with contractors requiring access to the key keeper sites.
• Working closely with the Head of Health & Safety, lead on the day to day management of personal injury or compensation claims made against Cadw, by providing appropriate advice and guidance to Custodians, ensuring that accident reporting procedures are robust and adequate.
• Act as the lead official with Cadw’s Legal advisors for internal and external claim correspondence.
• Ensure that accident reports are properly recorded, investigated and that the accident database held in conjunction with the Central WG H&S team is regularly and properly maintained.  
• To manage the estates & property revenue budget, ensuring records are kept up to date and all financial transactions comply with WG procedures.
• To maintain Cadw's historic property asset inventory and to conduct in conjunction with Cadw’s Head of Historic Estate, periodic checks against the record and provide reports as required.
• In conjunction with estates team support, provide general administrative support for day to day estates matters (respond to telephone, letter and mailbox enquiries on estates and property matters) and to maintain the E-PIMS records and any other such property management systems.
• Prepare draft material for Ministerial Briefings and in conjunction with estates team support, co-ordinate responses to Government Business / FOI’s relating to Cadw Estates matters.
• To create and maintain a central record of artefacts loaned to and by Cadw and to oversee the renewal of agreements, including inspections and reporting of condition.

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

This advertisement confirms the overall criteria being assessed throughout this recruitment exercise. For further details on the criteria and evidence required at the application stage, you will need to press apply and review the application form. 

When presenting your evidence, you may find it useful to consider the expectations of the grade as set out in the Grade Description as well as the main responsibilities that are essential for the role. 

Candidates must hold a relevant degree qualification in the field of surveying / estate management and/or over 5 years’ experience of working in the field of surveying / estate management and working towards or prepared to work towards formal RICS (Royal Institute of Chartered Surveyors) membership.  Travel with occasional overnight stays will be required across the whole of Wales.

If two candidates score the same, the score for technical skills, then score for experience, then score for managing a quality service will be taken into account.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.