About the job

Job summary

Grade Description - HEO

What the organisation will expect

• Ability to manage own and others work and prioritise to ensure that objectives are met to time and to standard, using own initiative and decision making, managing risks as appropriate.
• The ability to solve problems and make operational/policy decisions and/or recommendations by choosing between a number of options which may involve researching, organising and analysing facts and data
• You will be adaptable, flexible, open to, and accepting of change affecting you and your area of work and deal with that change efficiently and professionally.

What your team will expect

• Work independently on day-to-day issues which may include providing advice to more senior grades and supporting policy, digital, legislation or operational development work; whilst being the lead official to engage with a wide-range of stakeholders both internally and externally.
• Line management of individuals or a team. Management responsibilities may include supporting team members on more difficult cases, managing work allocation and prioritisation. Responsibility for performance management, coaching, mentoring and development of staff from all backgrounds to ensure they are able reach their full potential, helping to create a culture of inclusion; making sure that any development opportunities are accessible and inclusive for all. You are proactive in exploring your own developmental needs and take action when required

What key stakeholders will expect

• Provide sound judgement with the ability to interpret information where issues are complex or conflicting with the ability to weigh up a number of factors to produce constructive ideas and solutions.
• Required to communicate information, to provide advice to senior colleagues on the effects of policy or operational changes and influence outcomes.
• Ability to grow strong professional relationships with internal and external stakeholders, effectively collaborating to share information, resources and support.

This post will contribute to the development, implementation and evaluation of policy relating to archives and archive services.  This will include responsibility for statutory duties relating to archive service provision contained in Section 60 of the Local Government (Wales) Act 1994, and the associated management and administration of the UK-wide Archive Service Accreditation Scheme in Wales.  The post holder will also be expected to lead on agreed policy initiatives to support the development of archive services in the Welsh public sector, with a particular focus on digital preservation and access. 

Job description

Grade Description - HEO

What the organisation will expect

• Ability to manage own and others work and prioritise to ensure that objectives are met to time and to standard, using own initiative and decision making, managing risks as appropriate.
• The ability to solve problems and make operational/policy decisions and/or recommendations by choosing between a number of options which may involve researching, organising and analysing facts and data
• You will be adaptable, flexible, open to, and accepting of change affecting you and your area of work and deal with that change efficiently and professionally.

What your team will expect

• Work independently on day-to-day issues which may include providing advice to more senior grades and supporting policy, digital, legislation or operational development work; whilst being the lead official to engage with a wide-range of stakeholders both internally and externally.
• Line management of individuals or a team. Management responsibilities may include supporting team members on more difficult cases, managing work allocation and prioritisation. Responsibility for performance management, coaching, mentoring and development of staff from all backgrounds to ensure they are able reach their full potential, helping to create a culture of inclusion; making sure that any development opportunities are accessible and inclusive for all. You are proactive in exploring your own developmental needs and take action when required

What key stakeholders will expect

• Provide sound judgement with the ability to interpret information where issues are complex or conflicting with the ability to weigh up a number of factors to produce constructive ideas and solutions.
• Required to communicate information, to provide advice to senior colleagues on the effects of policy or operational changes and influence outcomes.
• Ability to grow strong professional relationships with internal and external stakeholders, effectively collaborating to share information, resources and support.

This post will contribute to the development, implementation and evaluation of policy relating to archives and archive services.  This will include responsibility for statutory duties relating to archive service provision contained in Section 60 of the Local Government (Wales) Act 1994, and the associated management and administration of the UK-wide Archive Service Accreditation Scheme in Wales.  The post holder will also be expected to lead on agreed policy initiatives to support the development of archive services in the Welsh public sector, with a particular focus on digital preservation and access. 

Person specification

• To provide policy advice to Ministers on local archive provision and contribute to the development of future policy and strategy on archives
• To administer the Archive Service Accreditation scheme in Wales. To carry out advisory and validation visits to services participating in the Accreditation scheme and to attend meetings of the Accreditation Panel
• To take responsibility for ‘Section 60’ schemes of the Section 60 of the Local Government (Wales) Act 1994 to support the Minister to discharge the statutory duties
• To liaise with The National Archives (UK, England and Wales) on matters such as the management of the Public Records Act 1958 in Wales, as this relates to the local Places of Deposit system
• To develop and manage programmes and projects to support the development of the archive sector in Wales.
• To monitor associated budgets and expenditure
• To advise on and assess applications to funding streams administered by Culture Division
• To build relationships and work effectively with a range of partners from the archive sector in Wales and more widely, including professional bodies and groups, and leading national institutions
• To prepare ministerial advice and briefings, draft responses to correspondence and enquiries, and attend ministerial visits as required
• To provide advice to colleagues within the Welsh Government on matters affecting archives including the designation of new public records bodies
• To act as a line manager if required and contribute to team management
• Other tasks as required appropriate to this role and grade, including cross divisional work and priorities

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

The post requires site visits to archive services in Wales. The postholder may also need to attend events and meetings across the UK which may require occasional overnight stays.

This advertisement confirms the overall criteria being assessed throughout this recruitment exercise. For further details on the criteria and evidence required at the application stage, you will need to press apply and review the application form. 

When presenting your evidence, you may find it useful to consider the expectations of the grade as set out in the Grade Description as well as the main responsibilities that are essential for the role.

A presentation on Experience 1 will be required at Stage 2 (interview). More information will be provided in the invitations to that stage.

In the case of more than one candidate scoring the same, the panel has decided the following criteria to determining the order will be applied:

Experience 1 Presentation

Working together

Making Effective Decisions

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.