About the job

Job summary

This post provides key e-discovery support for Welsh Government’s response the the UK Covid 19 Public Inquiry.  Working with the Head of E-Discovery and the DRO, you’ll be carrying out complex searches for evidence on our systems; analysing and interrogating our e-discovery platform and working with a range of internal and external stakeholders to transfer records in many different formats.  You’ll also be responding to enquiries from our policy team providing advice and support often to tight and inflexible deadlines. Ensuring technical issues are resolved quickly is key to this work and you’ll build good relationships with Welsh Government IT as well as technical support for our e-discovery systems. 

This is a challenging opportunity working on a high profile project and we’re looking for someone with the following skills to join our team:

• Searching skills – being able to quickly understand how records are held in a large organisation and how to find these.
• Confident in adapting skills to work with new software and technology.
• Problem solving –  if IT systems don’t work the ability to work with others to come up with workarounds/solutions to issues that may arise.  
• Attention to detail whilst working across large data sets to tight deadlines.
• Communication with wider stakeholders including IT/software providers/policy team members.

When not supporting the response to the Public Inquiry, you’ll be applying more traditional records management to review our legacy data and in the selection and appraisal of files for the National Archives.

Experience of working in records management or archives is essential.  A degree or postgraduate qualification in information, records management, archives or a related discipline, such as librarianship, is desirable.

Job description

This post provides key e-discovery support for Welsh Government’s response the the UK Covid 19 Public Inquiry.  Working with the Head of E-Discovery and the DRO, you’ll be carrying out complex searches for evidence on our systems; analysing and interrogating our e-discovery platform and working with a range of internal and external stakeholders to transfer records in many different formats.  You’ll also be responding to enquiries from our policy team providing advice and support often to tight and inflexible deadlines. Ensuring technical issues are resolved quickly is key to this work and you’ll build good relationships with Welsh Government IT as well as technical support for our e-discovery systems. 

This is a challenging opportunity working on a high profile project and we’re looking for someone with the following skills to join our team:

• Searching skills – being able to quickly understand how records are held in a large organisation and how to find these.
• Confident in adapting skills to work with new software and technology.
• Problem solving –  if IT systems don’t work the ability to work with others to come up with workarounds/solutions to issues that may arise.  
• Attention to detail whilst working across large data sets to tight deadlines.
• Communication with wider stakeholders including IT/software providers/policy team members.

When not supporting the response to the Public Inquiry, you’ll be applying more traditional records management to review our legacy data and in the selection and appraisal of files for the National Archives.

Experience of working in records management or archives is essential.  A degree or postgraduate qualification in information, records management, archives or a related discipline, such as librarianship, is desirable.

Person specification

• Conduct searches over Welsh Government systems to identify evidence.
• Use Nuix e-discovery tool to index, search and analyse data.
• Identify and resolve technical issues working with internal and external providers.
• Transfer of datasets between systems.
• Respond to Covid related information management enquiries, to ensure records are managed in compliance with our policies.
• Selection and appraisal of paper and digital records for transfer to the National Archives. 
• Review of legacy shared drive information for selection or disposal.

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Welsh Government, like all other Government Departments use Success Profiles when we recruit. For each role we consider what you will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job. It raises performance and improves diversity and inclusivity.

The selection process and stages are:

Number of Stages:	2 stage process
Stage 1	Application Form
Stage 2	Interview

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.